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Safe Environment

Dear Co-workers of St. Eugene Parish:

Saint Eugene is committed to a safe environment for all members of our community.  In order to follow the Diocese of Charlotte’s requirements, all volunteers are required to have on file a volunteer profile, clear their background check, sign the code of conduct documents and take the Protecting God’s Children (PGC) workshop before participating in any ministry or group at Saint Eugene.

NEW VOLUNTEERS

If you have already met with the ministry or group leader and completed the training, please follow these two steps to get compliant before you can start volunteering: 

Submit a Volunteer Profile Form to the Parish Office. Please print the group or ministry you will be a part of on the upper, right part of this form. 

Sign up for a VIRTUS account to process your background check, code of conduct documents and take the PGC workshop. Please use your legal name (as stated in your legal papers such as your passport or driver’s license). Detailed instructions are attached.

A third party called Sterling Volunteers will process your background check. You will be redirected there from VIRTUS and you are required to create a username and password with them.  If you experience technical difficulties processing your background check, please contact: [email protected]  You must use the same contact information used in VIRTUS and answer the employee question correctly (NO). For volunteers, the social security number is optional, simply unselect the box. Your Date of Birth is required.

VOLUNTEERS 16 years and younger:

You only need to fill out the Volunteer Profile form for underage to be complaint if your ministry or group requires it.

CURRENT VOLUNTEERS:

VIRTUS ACCOUNT – If you don’t have a VIRTUS account, please sign up for one using the attached instructions. Please use your legal name (as stated in your legal papers such as your passport or driver’s license).  Detailed instructions are attached.

BACKGROUND CHECK - In compliance with the USCCB, we need to have our background checks renewed every five years. You will be contacted by your Ministry or group leader or our Safe Environment Coordinator if a renewal is required. If you have a VIRTUS account, please log into it and processed it online via Sterling Volunteers.

You will be redirected there directly from VIRTUS and you are required to create a username and password with Sterling Volunteers to complete the background check. You must use the same contact information used in VIRTUS and answer the employee question correctly (NO). For volunteers, the social security number is optional, simply unselect the box. Your Date of Birth is required.

Please email the report confirmation number to [email protected] If you experience technical difficulties processing your background check, please contact the Diocese (Michelle Nelson; [email protected]; 704-370-3312).

If you don’t have a VIRTUS account and you cannot sign up for one, please submit a paper copy to our Safe Environment Coordinator. You can request one by emailing [email protected] Please use your legal name (as stated in your legal papers such as your passport or driver’s license).

CODE OF CONDUCT DOCUMENTS - If we are missing your code of conduct documents, please log into your VIRTUS account and sign them there in the box called “required documents.” If you don’t have a VIRTUS account and cannot sign up for one, please submit a paper copy of it to our Safe Environment Coordinator.

VOLUNTEER PROFILE - If you are missing a volunteer profile or you need to resubmit it (we resubmit one every 5 years), please submit it to the Parish Office (Attention: Safe Environment Coordinator).  Please use your legal name (as stated in your legal papers such as your passport or driver’s license). Please print the group or ministry you will be a part of on the upper, right part of this form. 

It is very important to keep your PGC training updated through the monthly bulletins that are emailed to you automatically. They require approximately fifteen (15) minutes of your time each month. If you do not receive these emails from VIRTUS or you don’t complete them regularly, your certification will be suspended by the Diocese and you won’t be compliant to volunteer. Please log onto your VIRTUS account and look in the box called “Training Bulletins.” It will turn red when you have 6 unread bulletins and your VIRTUS account will be suspended if you have 13 unread bulletins. If you have been suspended, please contact the Diocese at [email protected] and ask them to release your suspension. If you do not receive these bulletins, please verify that your VIRTUS account is set to your current email address and check your clutter or junk mail.

Thank you for helping to ensure that our parish is safe for the children and vulnerable adults of our community.

If you have any questions or need help with VIRTUS, please call me in the Parish Office at 254-5193 ext 1001.

 

                                                                                   Sincerely Yours in Christ,

                                                                                   Mechelle Kobar, Parish Administrator

 

FORMS:

VIRTUS Link        CLICK HERE

VIRTUS Instructions     ENGLISH           SPANISH

Volunteer Profile          ENGLISH           SPANISH

Code of Ethics Policy    ENGLISH           SPANISH

Charter for the Protection of Children and Young People    ENGLISH            SPANISH

Policy of the Diocese of Charlotte Concerning Ministry-Related Sexual Misconduct by Church Personnel      ENGLISH                SPANISH